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Administrative/Marketing Specialist

Job Type: Full-Time

Job Description

The Bay City Downtown Management Board and Development Authority is seeking a full time Administrative Assistant/Marketing Specialist for immediate hire. The ideal candidate for this job is resourceful, a good problem solver, reliable and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Duties include but are not limited to:

  • Coordinate and manage Downtown Bay City-sponsored events
  • Manage various social media platforms – demonstration of experience required.
  • Oversee the content of the Downtown Bay City website
  • Process accounts payable, accounts receivable and payroll
  • Manage the distribution of parking permits for approximately 300 downtown employees. Includes inventory, invoicing, collection and processing of permit payments
  • Schedule, organize and attend all board meetings and record notes for meeting minutes
  • Generate memos, emails, reports and requests for proposals when appropriate
  • Assume responsibility for maintenance of office equipment
  • Maintain office supplies by checking inventory and order items
  • Respond to questions and requests for information
  • Answer all incoming calls and assume other receptionist duties
  • All other duties as assigned by the Executive Director

Requirements

  • Must be available to work 8:30 am – 5:00 pm Monday through Friday, as well as attend monthly early morning meetings and events as requested and/or required.
  • Minimum two years administrative skills
  • Marketing and social media management skills is a must (please provide examples)
  • Event planning experience (please provide examples)
  • Strong organizational, project management, problem-solving skills with impeccable multi-tasking abilities and dedication to completing projects in a timely manner
  • Exceptional interpersonal and communication skills
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel. Knowledge of QuickBooks is a plus
  • Detail oriented and comfortable working in a fast-paced office environment

Salary:

  • Negotiable based on experience

Please email resume with cover letter to dtbcdirector@sbcglobal.net by December 27th  . Resumes submitted without cover letter will not be considered.

 


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